1. Scope of the Privacy and Cookies Policy
The data administrator is Akademickie Inkubatory Przedsiębiorczości Foundation, with its registered office at Al. Ks. Józefa Poniatowskiego 1, 03-901 Warsaw, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, XII Economic Division of the National Court Register, under KRS number 0000199402, holding tax identification number (NIP) 5242495143 (hereinafter the "Foundation", "we" or "us", "Administrator").
We are committed to doing the right thing when it comes to collecting, using and protecting your personal information. We want you to be confident that your data is safe with us and to fully understand how we use it to offer you a better and more personalised service. That is why this Privacy
and cookies (the "Policy") which:
- identifies the types of personal data we collect;
- explains how and why we collect and use your personal data;
- explains when and why we will share your personal data with other organisations;
- explains the rights and choices you have when it comes to your personal information.
In relation to the range of services we offer, we want you to be clear about what this Policy covers. This Policy applies to you if you use our Services (referred to in this Policy as "our Services"). Using our Services means:
- Visiting our Website and using our Services offered within its functionality;
- This Policy also applies if you contact us or we contact you about our Services;
Our Services or mobile applications may contain links to other websites operated by other parties who have their own terms and privacy policies that explain how they use your personal information. In such cases, please read these terms and conditions and privacy policies carefully before providing any personal information on such websites, as we do not accept any responsibility for third party websites.
2. Personal data we collect
This section contains information about the personal information we may collect from you when you use our Services and other personal information we may receive from other sources.
When you browse our Services or use our mobile applications, we may collect:
- Information about how you browse our Services and mobile apps and information about when you click on one of our advertisements (including on third-party websites);
- Information about any devices used to access our Services (including make, model and operating system, IP address, browser type and mobile device identifiers);
When you contact us, or when we contact you or you take part in promotions, competitions, surveys or questionnaires about our Services, we may collect:
- Personal information you provide about yourself whenever you contact us about our Services (for example, your name, contact details), including by phone email or post or when you talk to us on social media;
- Details of emails and other digital messages we send to you, along with any links you click;
- Your opinion and input in customer satisfaction surveys;
3. Other sources of personal data
We may also use personal information from other sources such as: specialist companies that provide information, our business partners and public records. This type of personal information helps us, among other things:
- review and improve the accuracy of the data we hold;
- improve and measure the effectiveness of our marketing communications, including online advertising.
4. How and why to use personal data
In the tables below we explain in detail how and why we use personal data:
We use personal information to:
- Managing and streamline our day-to-day business operations.
This means that processing your personal data allows us to:
- Managing and improving our Services and mobile applications.
- To develop and improve our service offering, know-how and the way we communicate with you.
- Detection and prevention of fraud and other crimes.
Why do we process your data in this way?
- We use cookies and similar technologies on our Services and mobile applications to improve your customer experience. Some cookies are essential, so you should not disable them to use all the features of our Services and mobile apps. You can disable other cookies, but this may affect your experience your experience of using our Sites. For more information about cookies and how to disable them, please see Cookies and similar technologies.
- We rely on the use of personal data to carry out market research, and to improve our IT systems (including security) and our services. This enables us to serve you better as a customer.
- It is important that we monitor our Services to detect and prevent fraud, other crime
and misuse of the Services. This will help us to make sure that you can use our Services safely.
Legal basis
- Legally justified purpose
We use personal information to:
- Personalise services to suit your needs
This means that processing your personal data allows us to:
- To analyse your browsing habits on our Services so that we can better understand you as our user and provide you with personalised services.
- To send you relevant marketing communications (including by email, postal mail or online advertising) regarding our services and those of our partners. Accordingly, online advertising may be displayed on our websites and on third party websites and other media channels
- online. We may also measure the effectiveness of our marketing communications and those of our business partners.
Why do we process your data in this way?
- Reviewing your behaviour allows us to personalise our services. This helps us to meet your needs as a user.
- We want to make sure that we deliver marketing communications, including online advertising, that are relevant to your interests. To achieve this, we measure your responses to marketing communications related to the services we offer, which means we can offer you services that better meet your needs as a customer
- You can change your marketing choices, both when you register with us and and at any time thereafter. You also have choices when it comes to online advertising. In the following section of the Policy, we outline the options you can choose regarding cookies and how you can control your online behavioural preferences.
Legal basis
- Legally justified purpose
- We rely on your consent for most marketing communications, but there are situations where this is within our legitimate purpose.
We use personal information to:
- Contact and interact with you
This means that processing your personal data allows us to:
- Contacting you about our Services, for example by phone, email or post, or by responding to social media posts you have directed to us.
- Manage promotions Participate in promotions and competitions you enter, including those we run with our business partners. Invite you to participate in user satisfaction surveys and other market research conducted by us and other organisations acting on our behalf.
Why do we process your data in this way?
- We want to serve you best as a customer, so we use personal information to provide clarification or assistance in response to your communication.
- We need to process your personal data so that we can administer the promotions promotions and competitions that you choose to participate in.
- We conduct market research to improve our Services. However, if we contact you about this, you do not have to take part in the research. If you tell us that you do not want us to contact you for market research to contact you for market research, we will respect that choice. This will not affect your ability to use our Services.
Legal basis
- Legally justified purpose
5. Our legitimate purposes in using your personal data
Where we have mentioned above that the use of personal data is based on our "legitimate purpose", these are:
- serving the needs of our customers, including delivering our services;
- promoting and marketing our services;
- account handling (for example, an online user account), complaint management and resolution of any disputes;
- understanding our users, including their patterns, behaviour, as well as their likes and preferences;
- protecting and supporting our business, colleagues, users and co-owners;
- testing and developing new services and improving existing ones;
- legal / regulatory requirements.
6. How and why we share personal data with service providers legal / regulatory requirements.
In this section we explain how and why we share personal information with service providers. When we share personal information with these companies, we require them to maintain security and they must not use personal information for their own marketing purposes.
When you contact us, or when we contact you or you take part in promotions, competitions, surveys or questionnaires about our Services, we may collect:
- We work with carefully selected service providers who carry out specific functions on our behalf. For example, these include companies who help us provide: customer services, technology services, data storage and linkage, payment processing and delivering orders. We only share personal information that enables our suppliers to provide these services.
- Some of the service providers we work with operate online media channels
within which they place relevant advertising for our services, and for our providers. For example, you may see an advertisement for our services when you use a particular social media site or watch online television
7. W jaki sposób i dlaczego udostępniamy dane osobowe innym podmiotom
We may share personal data with other organisations in the following circumstances:
- when the law or a public authority says we must share personal data;
- where we need to share personal data in order to establish, exercise or defend our rights (including transferring personal data to others for fraud prevention and credit risk reduction purposes);
-
to an organisation to which we sell or transfer (or enter into negotiations to sell or transfer) any of our rights or obligations under any contract we may have with you. If the transfer or sale is successful, the entity receiving your personal information may use your personal information in the same way as we do;
- to any successor in title to our business.
8. How we protect your personal data
We know how important it is to properly secure and manage your personal data. This section sets out some of the
of the measures we have put in place. To keep your data safe we use computer security measures such as:
- restricting access only to employees who need it to perform their duties;
- we enforce physical, electronic and procedural safeguards related to the collection, storage and disclosure of personal information;
- physical access controls to our buildings and files;
- firewalls and encryption of data during transmission using the Secure Sockets Layer (SSL) protocol.
However, although we have taken appropriate technical and organisational measures to protect your personal data, we cannot guarantee the security of any personal data transmitted to us via the Internet.
The personal data we collect from you may be transferred to and stored at a destination outside the European Economic Area ("EEA"). It may also be processed by companies operating outside the EEA who work for us or for one of our service providers. If we do this, we will ensure that your privacy rights are respected in accordance with this Policy. The most common way we do this is by putting in place a specific type of contract (see here for more information: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu_en) or through an approved program such as the Privacy Shield: https://www.privacyshield.gov/welcome.
9. How long we process personal data
We will not keep your personal information for longer than we need to, which depends on a number of factors:
a) (Above all) the reason why we collected them;
b) How long ago they were collected;
c) Is there a legal/regulatory basis for us to retain them;
d) Whether we need them to protect your interest or ours.
10. Choice, in terms of receiving marketing communications and participating in market research
We will send you relevant offers and information about our services in a number of ways, including by email and by telephone, but only if you have previously agreed to receive such marketing communications. Within our Service by using the appropriate form you can opt-in to receive marketing communications from us. You will be able to change your choice of marketing preferences at any time by contacting us by email (sales@vismake.com).
We would also like your feedback to help us improve our Services, so you may be contacted for market research. You will always have the choice to take part in or out of our market research.
11. How we use cookies
Cookies are IT data, in particular text files placed by our Website on the User's end device during each visit, which allows our websites to remember the User's computer or device and serves several purposes. The entity placing cookies on the Service User's end device and accessing them is the Foundation. The Service server automatically logs information sent by the User's browser while viewing a website. Server logs may include information such as network request, IP address, browser type and language, date and time of the request. This information helps us improve our Services by identifying and storing your preferences and tracking trends, such as how our Services are searched.
The following types of cookies are used on our Services:
ACTION
CHARACTERISTICS
- compatibility (e.g. identification of browser type);
- optimisation (e.g. measuring the time it takes for content to load on the Website);
TYP
- Session cookies -> when the browser is closed, the cookies are deleted
ACTION
CHARACTERISTICS
- checking that the user's device is securely logged in throughout their visit to the Website;
TYP
- Sesyjne -> w chwili zamknięcia przeglądarki ciasteczka są usuwane
ACTION
CHARACTERISTICS
- improving the operation of the Website, e.g. through personalised content, a greeting or remembering your chosen language;
TYP
- Session cookies -> when the browser is closed, the cookies are deleted
ACTION
- Analysis of the use of use of the Service
CHARACTERISTICS
- zbieranie statystyk dotyczących m.in. ogólnej liczby wizyt odsłon oraz odwołań do Serwisu;
TYP
- Analysis of the use of use of the Service
ACTION
- Feedback from Service Users
CHARACTERISTICS
- not displaying one-time notifications when the User moves to another subpage of the Website;
- nie wyświetlanie powiadomień cyklicznych przez zdefiniowany okres;
TYP
- Session cookies -> when the browser is closed, the cookies are deleted
- Permanent -> deleted after not visiting the Website for a long time
ACTION
CHARACTERISTICS
- sharing the content of the Service on social media platforms;
- noting the interaction of users on the Website (e.g. by means of a sharing counter);
TYP
- Permanent -> deleted after not visiting the Website for a long time
ACTION
- Provision of relevant marketing content (in particular online advertising)
CHARACTERISTICS
- delivering online advertising that we think is most relevant to you on our Services and third party websites;
TYP
- Permanent -> deleted after not visiting the Website for a long time
ACTION
- Measuring the effectiveness of our marketing communications (including online advertising)
CHARACTERISTICS
- measuring the effectiveness of our online advertising campaigns and those sent via email;
- controlling the number of times an advertisement is displayed.
TYP
- Permanent -> deleted after not visiting the Website for a long time
Cookies placed on a Service User's end device may also be used by third parties to offer additional functionality to users. The use of these tools or widgets may result in the collection of cookies on users' devices in order to facilitate the use of these services and to ensure that user interaction is displayed correctly on our Services.
12. Your choice regarding cookies
Although most Internet browsers automatically allow cookies to be placed on your computer, you may refuse to receive cookies and thus remain anonymous. In this case, please note that by not giving your consent to the placing of cookies, you will not be able to take full advantage of all the features of the Website. In order to configure the options of his/her device with respect to giving consent for the storage of cookies and determining the scope of cookies to be stored, the User may change the settings of the Internet browser he/she uses (in most cases, this option can be found in the Tools or Preferences menu of the browser).
Please be informed that if you do not change your cookie settings, they will be placed on your in the User's terminal equipment. In this case, our Services may store information in the User's terminal equipment and access this information.
Information on how to manage cookies in each browser can be found on the pages dedicated to each browser:
Additional information on the management of cookies can be found on sites such as http://allaboutcookies.org.
13. Right of access to data
You have the right to inspect your personal data that we hold.
14. Other rights of data subjects
W odniesieniu do Twoich danych osobowych masz również:
14.1 Right of rectification data
If you think we have inaccurate or missing information about you, please let us know and we will correct it.
14.2 Right of objection
General objection - we will consider objections to our use of your personal data. If your rights outweigh our interests in using your personal data, then at your request we will either restrict processing (see section 14.3 below) or delete it (see section 14.4 below).
Objection to direct marketing - if you make such an objection we will stop using your personal data for direct marketing purposes. As a result of an objection to direct marketing and where we have no other legal basis for use, the processing of your personal data will cease within 30 days.
14.3 Right to restrict data processing
There are a number of situations where you can restrict the use of personal data, including (but not limited to):
- you have made a general objection (as mentioned in paragraph 14.2 above);
- you question the accuracy of the personal data we hold;
- we have used your personal data unlawfully, but you do not want us to delete it.
14.4 Right of erasure
There are a number of situations where you can have us delete your personal data, including (but not limited to):
- We no longer need to store your personal data;
- you have successfully lodged a general objection (mentioned in paragraph 14.2 above);
- you have withdrawn your consent for us to use your personal data (and we have no other reason to use it);
- we have unlawfully processed your personal data.
14.5 Right to data portability
If you would like a copy of the personal information we hold about you, please contact us via: sales@vismake.com.
14.6 Right to lodge a complaint with a supervisory authority
We would like to be able to resolve all your requests and comments, however you also have the right to lodge a complaint directly with your local supervisory authority if you believe that we are processing personal data unlawfully.
14.7 More information on your data protection rights
The President's Office for the Protection of Personal Data (PUODO) data protection website has more detailed information on your data protection rights mentioned above. If you would like to talk to us in more detail about these rights, please use the section below where we tell you "how to contact us".
15. How to contact us
If you have questions about how we collect, store and use your personal information, please contact us:
Phone: 48 737 582 545
E-mail: sales@vismake.com
Post: Wilczak 15/4 street 61-623 Poznań Wielkopolskie Poland
You can also contact the Administrator via the e-mail address: abi@aip.link.
The policy was last updated: 1 July 2022